‘Korea Festival Cagayan de Oro’ Project Management Bid Announcement

1. Bid Summary

❍ Event Title : Korea Festival in Cagayan de Oro

❍ Event Date : 2025. September. 20. (Saturday) - 2025. September. 21. (Sunday)

❍ Event Venue : SM Cagayan de Oro Downtown Premier (CDO, September 20-21)

❍ Task Order : Kindly refer to the attached file of ‘Request for Proposal’

❍ Contract Duration : Date of signed ~ 2025. October. 21. (Tuesday)

   *The termination of the contract is subject to change due to unforeseen reasons.

❍ Estimated Budget : KRW 87,000,000 (Inclusive of VAT)

    *The final amount will be negotiated in PHP.

    **Bidder to suggest costs in PHP including VAT

❍ Bidding Method : Competitive bidding

❍ Contract Method : Contract based on negotiation

   *Procedure and selection of the bidder is following the Korean law of ⌜Contract with the nation as a party⌟

2. Bid Schedule and Submission

❍ Schedule

- Bid Announcement: 2025. April. 16. (Wednesday) ~ 2025. May. 27. (Tuesday)

- Deadline of Submission: 2025. May. 27. (Tuesday) 17:00 PM

- Presentation of Bidders: 2025. June. 5. (Thursday) 13:30 PM ~

  *Specific venue and time for presentation will be informed individual bidder.

  **Proposal and Presentation should be in English

- Announcement of Preferred Bidder: 2025. June. 6. (Friday)/ KCC Website

  *Announcement schedule is subject to change due to unforeseen reasons.

❍ How to Submit

- Submit the proposal and required documents (in English) via email until the deadlines.

- Deadline: 2025. May. 27. (Tuesday) 17:00 PM

·Submit to: Francesca Villar / KCC Event Coordinator

·Submit via: events-Francesca@koreanculture.ph

·Required document: Kindly refer to no.4 and attached file

*Bidders are responsible for any disadvantage due to the omitted documents

3. Bid Qualification

❍ Bidder must be the legally registered service provider by the local government and should submit the proving documents.

   *The contract can be terminated anytime if the documents submitted and any information contained therein have been proven to be falsified

❍ Bidder must present the business permit categorized as an event (performance, exhibition, festival, seminar etc.) supplier/agency or related services.

❍ Bidder should have conducted a business of similar nature with either the local government, public institutions, or a private company within the last 3 years (2022.Jan.1 ~ 2024.Dec.31)

   *Certificate of Performance must be submitted

   **KCC will determine whether or not the performance history will be recognized

❍ Joint supply and demand is prohibited

   *Bid applications which are not qualified with above conditions will be considered as invalid

4. Required Documents

* Bidder shall follow the given formant attached to the request for proposal for application documents

* All required documents must be submitted in three (3) PDF/PPT file (1. Bid Application Document (PDF), 2. Soft Copy of Original Proposal (PDF), 3. Soft Copy of PowerPoint Presentation (PPT)) with the same sequence or order in the table above

5. Selection of Successful Bidder

❍ Following the Korean law of Contract with the nation as a party

❍ Proposal will be evaluated after the presentation at the evaluation committee

❍ The ranking for negotiation is determined in order of the high scorers of the combined score (performance competency (90), cost plan (10))

    *Qualified negotiator should receive more than 85% of scoring limit of the performance competency evaluation

❍ Negotiations are made according to the determined negotiation ranking, and if negotiations are established, negotiations are not conducted with other qualified negotiators

6. Presentation of Bidders

❍ Estimated Date : 2025. June. 5. (Thursday)* Venue and time will be announced individually.

❍ Presentation Method : Power point presentation (in English) by the bidder.

   * Bidder should not use any logos or expression that can show the representing company.

❍ Presentation Time : 15 minutes per bidder *exclusive of 10 minutes Q&A

❍ Presentation Order : In order of the receiving of proposals

❍ Presenter : Project Manager *One another representative must attend with presenter

    *Presenter must be the project manager written on the participating personnel status

    **Presenter must submit the government issued ID with name, photo and birthdate

    ***Absence is considered as abandonment of the bid

    ****Specific date is subject to change due to unforeseen reasons.

7. Payment of Bid Bond

❍ Bidder must submit KCC the ‘Memorandum bidding payment’ with equal or more than 5/100 of bidding amount to KCC.

❍ If the successful bidder fails to conclude the contract within the prescribed date without any logical reasons, written bid bond amount on the signed memorandum of bidding payment must be paid to KCC under the article 38 of Korean law of Contract with the nation as a party enforcement ordinance

8. Invalidity of Bid

❍ When the trade name and representative name on the business permit does not match the bid application form

❍ Omission of required documents especially the ‘Memorandum Bidding Payment’

❍ Overlapped bid application by the same company and presenter

❍ When successful bidder fails to conclude the contract within the prescribed date

❍ When documents are not submitted within the deadline

❍ Bidder with false documents or false facts

9. Important Reminder

❍ Bidder must review the bid announcement and request for proposal thoroughly, and bidder is responsible for any disadvantage of not acquainting them

❍ Submitted documents won’t be returned, and any cost causing to join the bid is shouldered by the bidder

❍ Proposal cannot be changed upon submission, it will be the basis of the evaluation

❍ KCC can request additional documents to the bidder and submitted documents will have the same effect as the proposal

❍ Bidder should check by themselves the accuracy of the information presented

❍ Once the submitted documents are found to be false or exaggerated, KCC can exclude the bidder from the evaluation, break the contract and the bidder will be restricted to join the bid for next year

❍ When the bid/contract becomes invalid due to the bidder/successful bidder’s fault, bid bond shall belong to Korean government

❍ In case of failure in bidding, re-announcement will be made in KCC website

10. Inquiry

Announced as hereabove on the date of

2025. April 16.

Korean Cultural Center in the Philippines